The terms “labels” and “label” are used here as equivalent terms.

This collection management system provides the option to define labels for many formats and requirements. This is done via a “Define labels” dialog.

On the one hand, you can define your own labels, or you can use predefined, system-wide labels. If there is a need for additional system-wide labels, please let us know and provide the corresponding requirements.

Custom labels are only available within the respective collection.

To define custom labels, you must first select an existing label, modify it, and then insert it using the button that appears afterwards: “Insert as new”.

It is important that the short names for labels are unique. Otherwise, they cannot be distinguished in selection lists. Inserting identical short descriptions for all language versions is possible.

Custom labels are highlighted in light green in selection lists.

Custom labels can be edited or existing labels can be used as templates. System-wide labels are read-only and cannot be deleted.

This cannot be changed and is for informational purposes only. In case of a support request, the GUSID may be important for support.

This is the text shown in selection boxes. This text must be unique for all labels. It is recommended to use a unique suffix for custom labels. Overlaps with labels from other collections are currently not allowed.

The text must be unique in all languages.

A short description of the label, up to 255 characters.

This value can be 0 or 1.

If the value is set to 1, the label will be listed among the first labels. First labels are normally printed only with GUSID or own ID and barcode and are used for fast capturing in the collection management system and for assigning properties.

If the first label has enough space, setting this value to 1 prints the geolitho.eu URL on the label. This helps everyone to associate a GUSID with the collection management system. This is especially useful when passing on collection objects.

This value can be 0 or 1.

Enter the number of labels available on an unused label sheet here. The first value specifies the horizontal count (right to left) and the second value the vertical count (top to bottom).

The width and height of a label must be entered as accurately as possible. Exact data is usually available from the manufacturer’s website or on the packaging of the label sheets. Values are entered in mm using a dot as decimal separator.

Many label sheets have a narrow spacer between labels. Enter the spacer width here. Exact data is usually available from the manufacturer’s website or on the packaging of the label sheets. Values are entered in mm using a dot as decimal separator. If there is no spacer, set the value to 0.

This defines the top-left point of the first label. The first value is measured from the left edge to the first label. The second value describes the distance from the top edge to the first label.

Here you can specify the orientation of the label sheet.

Possible input: P for portrait and L for landscape.

Here you can specify the paper size. Currently only A4 is supported. Please enter A4.

Entering dimensions is currently supported in mm only. Please enter mm.

0 = GUSID and QR code as well as text are printed on the label.
1 = Only the GUSID and QR code are printed on the label (e.g., first labels)
2 = Only the label text is printed on the label.

Possible input: 0 for no border and 1 for border.

The first value specifies the font size for text printed on the label. Good values are:

8.2 for first labels
5.0 for small labels (e.g., micromounts),
6.0 for e.g. KS boxes,
8.0 for accompanying labels (paper inserts) and display/exhibition labels

The second value specifies the font size for the GUSID print. Good values are:

6.2 for first labels
5.2 for small labels (e.g., micromounts),
6.0 for e.g. KS boxes,
6.0 for accompanying labels (paper inserts)
0.0 for display/exhibition labels

The third value defines the font size for the preview when assigning labels to collection objects. This roughly reflects the expected print result. Good values are:

9.0 for first labels
8.3 for small labels (e.g., micromounts),
10.0 for e.g. KS boxes,
14.0 for accompanying labels (paper inserts) and display/exhibition labels

The first value defines the size of the QR code field on the label. Good values are:

7.0 for first labels
5.2 for small labels (e.g., micromounts),
5.5 for e.g. KS boxes,
6.0 for accompanying labels (paper inserts)
5.5 for display/exhibition labels

The second value defines the font size for the preview when assigning labels to collection objects.

35.0 for first labels
0.0 for the rest

Specifies the top-left position on the label. Good values are:

0.5 and 0.0 for first labels
0.5 and 17.6 or 18.6 for small labels (e.g., micromounts),
0.5 and 17.6 for e.g. KS boxes,
0.5 and 33.5 for accompanying labels (paper inserts)
0.5 45.0 for display/exhibition labels

8.0 and 0.8 for first labels
6.0 and 18.3 for small labels (e.g., micromounts),
6.0 and 18.3 for e.g. KS boxes,
7.0 and 34.3 for accompanying labels (paper inserts)
7.0 45.0 for display/exhibition labels

This value is used as a fallback for small labels under 10 mm height. Good value:

0.4 and 0.8 for first labels

Usually 0.0 and 0.0

Usually 0.0 and 0.0
For accompanying labels 10.0 and 36.0

In addition to general label data:

• Indents
• Spacing
• Quantity

there is the option to design labels using HTML templates.

Terms like:

#component#
#location#
#label_donor# (donor, giver)
#label_event_date# (find date)
#geological_period#
#collection_name#
#own_collection_id#
#component_alt#
#label_last_event# (last event)

are replaced during printing with values from collection objects. Together with HTML this enables extensive layout options.

<table style="padding: 12"><tr><td style="padding: 20px;">
<span style="font-size: 120%">#location#</span>
<p style="font-size: 60%">  </p>
<span style="font-size: 150%"><b>#component#</b></span>
<p style="font-size: 10%;">  </p>
<span style="font-size: 120%"><i>#component_alt#</i></span>
<p style="font-size: 60%">  </p>
<span style="font-size: 90%">#collection_name#</span>
</td></tr></table>

Depending on further settings, the result will look roughly like this:

• Start page