Table of Contents
Define label sheets
The terms labels and tags are used here as synonyms.
The collection management system offers the possibility to define labels / tags for many different formats and requirements. This is done via the “Define labels” dialog.
On the one hand, you can define your own labels; on the other hand, you can use predefined, system-wide labels. If additional system-wide labels are needed, please let us know and provide the corresponding requirements.
Custom labels are only available within your own collection.
To define your own labels, you must first select an existing label, modify it, and then insert it using the button “Insert as new” that appears.
It is important that the short names of the labels are unique. Otherwise, they cannot be distinguished in the selection lists. It is allowed to use identical short descriptions for all language versions.
Custom labels are displayed with a light-green background in the selection lists.
Description of the input and selection fields
Defined labels
Custom labels can be edited or existing labels can be used as templates. System-wide labels are read-only and cannot be deleted.
GUSID of the label
This value cannot be changed and is for informational purposes only. In case of a support request, the GUSID may be important.
Short name of the label
This is the text shown in selection boxes. This text must be unique for all labels. It is recommended to use a distinctive suffix for custom labels. Overlaps with labels from other collections are currently not allowed.
The text must be unique in all languages.
Short description of the label
A short description of the label (up to 255 characters).
Insert the label into the list of first labels
Allowed values: 0 or 1.
If set to 1, the label will appear in the list of first labels. First labels are normally printed only with GUSID or own ID and barcode and are used for fast initial registration and property assignment.
Insert the Geolitho URL on first labels if possible
If the first label has enough space and the value is set to 1, the geolitho.eu URL will be printed. This helps to associate the GUSID with the collection management system, especially when objects are transferred.
Allowed values: 0 or 1.
Number of labels on sheet: left-right, top-down
Enter the number of labels available on an unused label sheet. The first value specifies the horizontal count (left to right), the second value the vertical count (top to bottom).
Width and height of label in mm
Enter the width and height of a label as accurately as possible. Exact data can usually be found on the manufacturer's website or on the packaging. Unit: mm with dot as decimal separator.
Space between labels in mm: left-right, top-down
Many label sheets have a small gap between labels. Enter the width of this gap here. If no gap exists, set the value to 0.
Margin from top and from left to first label in mm
Defines the upper-left position of the first label. Measured from the left edge and from the top edge of the sheet.
Orientation: Portrait (P) or Landscape (L)
P = Portrait L = Landscape
Paper size (A4)
Currently only A4 is supported. Please enter A4.
Metric (mm)
Currently only millimeters are supported. Enter mm.
GUSID and QR code on label
0 = GUSID, QR code and text are printed 1 = Only GUSID and QR code are printed 2 = Only label text is printed
Print border around label
0 = no border 1 = with border
Default font size for text, GUSID and HTML preview
First value = text size Second value = GUSID size Third value = preview font size
Recommended values:
Text:
8.2 for first labels 5.0 for small labels (e.g. micromounts) 6.0 for KS boxes 8.0 for accompanying labels and exhibition labels
GUSID:
6.2 for first labels 5.2 for small labels 6.0 for KS boxes 0.0 for exhibition labels
Preview:
9.0 for first labels 8.3 for small labels 10.0 for KS boxes 14.0 for accompanying and exhibition labels
Size of the QR code image and HTML preview
First value = QR code size on label Second value = preview font size
Recommended values:
7.0 for first labels 5.2 for small labels 5.5 for KS boxes 6.0 for accompanying labels 5.5 for exhibition labels
Preview:
35.0 for first labels 0.0 for others
Position of the QR code from left and top on the label
0.5 / 0.0 for first labels 0.5 / 17.6 for small labels 0.5 / 33.5 for accompanying labels 0.5 / 45.0 for exhibition labels
Position of the GUSID text from left and top
8.0 / 0.8 for first labels 6.0 / 18.3 for small labels 7.0 / 34.3 for accompanying labels 7.0 / 45.0 for exhibition labels
Smaller labels: alternative GUSID position (<10 mm height)
0.4 / 0.8
Position of text from left and top
Usually 0.0 / 0.0
Position of own ID from left and top
Usually 0.0 / 0.0 For accompanying labels: 10.0 / 36.0
HTML template
In addition to general label data (indentation, spacing, quantity), HTML templates can be used to design labels individually.
Available placeholders:
#component# #location# #label_donor# #label_event_date# #geological_period# #collection_name# #own_collection_id# #component_alt# #label_last_event#
These placeholders are replaced with values from the collection object during printing.
<table style="padding: 12"><tr><td style="padding: 20px;"> <span style="font-size: 120%">#location#</span> <p style="font-size: 60%"> </p> <span style="font-size: 150%"><b>#component#</b></span> <p style="font-size: 10%;"> </p> <span style="font-size: 120%"><i>#component_alt#</i></span> <p style="font-size: 60%"> </p> <span style="font-size: 90%">#collection_name#</span> </td></tr></table>
The result will look approximately like this:
